Purchasing and Administration Executive

Procurement

• Handle full set of purchasing process (Sourcing, RFQ, negotiation, shipping & follow up on deliveries
• Responsible for documenting purchasing activities, including maintaining the purchasing database and ensuring the accurate matching and submission of Purchase Orders (PO), Delivery Notes (DN), and Invoices to the Finance department.
• Negotiates quantities, prices, delivery times, terms and conditions, and contractual terms for effective procurement processes.
• Identifies and capitalizes on opportunities for cost savings.
• Gathers entries in the ERP system and manages the creation, maintenance, and updating of master data for suppliers, services, and materials.

Admin Support:

• Performs receptionist duties for both external and internal visitors, including greeting, welcoming, and directing them appropriately. Additionally, addresses inquiries and provides efficient assistance.
• Maintains order and tidiness in the reception area, ensuring adherence to established procedures, rules, and regulations.
• Act as first point of contact for office management.
• Arrange for local courier services, collecting and distributing incoming and outgoing mails 
• Support procurement and inventory management of office and pantry supplies
• Manage local vendors for office supplies to ensure office facilities are well maintained and vendor invoices are settled within due date. 
• Assist logistic arrangements for meetings, trainings/events, logistics, catering, invitations etc.
• Support staff welfare matters and activities.
• Support the planning, organization of company events ie. festive events, sports events, dinner and dance etc
• Assist in administration of onboarding a new hire – name cards, stationary, induction program.
• Prepare meeting and conference rooms for visitors and ensure tidiness and maintenance of the rooms.
• Assist with other projects and perform other duties as assigned.

Requirement:

• Diploma in Business Administration or equivalent
• 1-2 years of relevant work experience in an admin and/or purchasing role 
• Meticulous, attention to detail, responsible and customer oriented
• Knowledge in SAP MM Modules will be an advantage
• Competent in MS Office

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. Alternatively, you may email us an updated copy of your resume (Attn: WENO).

Job Code: WENO

EA Reg No: R22110508 (Oh Wen Kai Marcus)
EA License No: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

We regret that only shortlisted candidates will be notified.

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